HOW TO LINK EMAIL ADDRESS TO EMAIL APPLICATION

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HOW TO LINK EMAIL ADDRESS TO EMAIL APPLICATION

 LINK EMAIL ADDRESS TO EMAIL APPLICATION

You have learnt how to create email address by using two different web based email applications. When you use web based email applications, you need to be connected to the internet, as all your emails and related data is stored on the computers of the email providers. It is not stored on your computer.
Now, you will use an application based email software.
There are many email software available such as Microsoft, Outlook, Mozilla Thunderbird, Opera Foxmail etc. You need to have one of them installed on your computer. You can use these packages even if you are not connected to the network or internet, al-though the email messages can be received or send only when internet connection is available. As an example this topic uses MS-Outlook to help to application software.

Gets started with email software

To start you can choose any of the above software. We would encourage you to start learning to email by using either the MS-Outlook or Mozilla Thunderbird, make sure that this software is already installed in your computer. You can start using MS-Outlook software, by performing any of the following steps:
Double Click on a shortcut key of the MS-Outlook icon, if available on the desktop.
Click Start> All Programs> Microsoft Office Microsoft Office Outlook.
If you are using any other email application software, the steps to start it would be almost identical to these.
Once you start Outlook, you will see a screen as shown in figure 1. Some of the components of the screen displayed are given below. The look vary in different email software or different versions of Ms-Outlook.

OFFICE OUTLOOK

Adding email address to the email software
To start using email, you need to specify the email address to the software. The steps are as follows:
  • Select> File> Add New Account
  • The dialogue box shown in figure 2 appears. Enter your name, email address, and password which you had given while creating the email account. Click on Next.
OFFICE OUTLOOK
  • The dialogue box in figure 3 appears. The email application connects with your email service provider. If the details entered are correct, it adds the email address to the email software.
OFFICE OUTLOOK
  • Now you are ready to start sending and receiving emails using this email software. At this stage the screen will look like in figure 4.
OFFICE OUTLOOK


Start the email software in your computer. Your screen will look similar to what is given below.       

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