HOW TO ATTACH A FILE TO E-MAIL MESSAGE

Microsoft office 365

HOW TO ATTACH A FILE TO E-MAIL MESSAGE

ATTACH A FILE TO E-MAIL MESSAGE

When you a send a letter in a postal envelope along with the covering letter, necessary paper documents can also be stapled or attached with a paper clip/ Similarly, in an electronic mail along with the email message, you can attach on or more files. When you send the email, the file goes along with it. The recipient can read the message and also the attached file.

Almost any type of file can be sent via email; videos, music, pictures, presentations and documents etc. However, some restrictions are placed on attachments, such as a file size and permissible file extensions.

Sending Attachments

In this you will learn to sent a file stored in your computer to a class mate, using email.

  • Compose a new email message.
  • Write the main message in the email, along with a relevant subject. An example as given in Figure 1.
Sending Attachments
  • Click on the button Attach, as shown in Figure 2. A dialogue box for selecting file appears. Browser the location of the file you want to attach. This could be any file on your computer; it need not be the one shown in Figure 2.
button Attach,
  • Double the click on the file name or select the file. You can select more than one file to be attaching by keeping the Ctrl key pressed and clicking on the files. Click Open. The selected file get attached to the email, (refer Figure 3)
button Attach,

You may have noticed that the design of Ribbon in Figure 1,2 and 3 is different from what you are familiar with. These figures are from Mozilla Thunderbird software. An equivalent of Figure in MS-Outlook in shown in figure 4.
design of Ribbon
Note: The basic principle on which these two email software operate is the same. The difference is only in the GUI appearance. Once you have used and are familiar with a particular software, you can use any of it's alternatives available in the market.

Receiving Attachments

  • The icon in the inbox (generally the sign of a paperclip) or within the message, tells you that there is an attachment along with the message. (Refer Figure 5).
Receiving Attachments
  • You can Open the attachment by clicking on it.
  • You can save the attachment by selecting File> Save As. Then select the appropriate folder location to save the file.

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